E-Mail

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E-Mail

Electronic mail, or e-mail, developed as part of the revolution in high-tech communications during the mid 1980s. Although statistics about the number of e-mail users is often difficult to compute, the total number of person-to-person e-mails delivered each day has been estimated at more than ten billion in North America and 16 billion worldwide. Faster and cheaper than traditional mail, this correspondence is commonly sent over office networks, through many national services, and across the Internet.

E-mail is less secure than traditional mail, even though federal law protects e-mail from unauthorized tampering and interception. Under the Electronic Communications Privacy Act of 1986 (ECPA), Pub. L. No. 99-508, 100 Stat. 1848, third parties are forbidden to read private e-mail. However, a loophole in the ECPA that allows employers to read their workers' e-mail has proven especially controversial. It has provoked several lawsuits and has produced legislative and extralegal proposals to increase e-mail privacy.

Congress intended to increase privacy by passing the ECPA. Lawmakers took note of increasingly popular communications devices that were readily susceptible to eavesdropping—cellular telephones, pagers, satellite dishes, and e-mail. The law updated existing federal criminal codes in order to qualify these emerging technologies for constitutional protection under the Fourth Amendment. In the case of e-mail, Congress gave it most of the protection already accorded by law to traditional mail. Just as postal employees may not divulge information about private mail to third parties, neither may e-mail services. The law provides criminal and civil penalties for violators: In cases of third-party interception, it establishes fines of up to $5,000 and prison sentences of up to six months. In cases of industrial espionage—where privacy is invaded for purposes of commercial advantage, malicious destruction, or private commercial gain—it establishes fines of up to $250,000 and prison sentences of up to one year.

Commentators have noted that cases involving employers reading their employees' e-mails tend to favor the employers, especially where the employer owns the equipment that stores the e-mail. Many companies also provide written policies regarding the ownership of stored e-mail messages, indicating whether the employer considers stored e-mail to be the property of the employer.

E-mail raises additional issues of privacy in the context of communications between an attorney and client. Because communications between attorney and client must remain confidential, questions have arisen about whether sending unencrypted e-mail messages by attorneys to clients could pose ethical problems. In 1999, the American Bar Association issued its opinion that the mere use of unencrypted messages does not pose ethical problems.

E-mail raises some evidentiary problems as well. Commentators have noted that the origin of some e-mail messages might be difficult to authenticate, while messages might constitute Hearsay. Nevertheless, many courts have admitted e-mail messages into evidence. To protect against disclosure of private or sensitive information, some attorneys advise employers and employees to exercise caution with e-mail, as it can be subpoenaed. Some experts have advised users to delete their e-mail regularly, and even to avoid saving it in the first place. Still others advocate the use of encryption software, which scrambles messages and makes them unreadable without a digital password.

Further readings

"Harris, Micalyn S. 2002. "Is Email Privacy an Oxymoron? Meeting the Challenge of Formulating a Company Email Policy." Saint John's Journal of Legal Commentary 553.

"Joseph, Gregory P. 2003. "Internet and Email Evidence." ALI-ABA Course of Study.

Pearlstein, Mark W. and Jonathan D. Twombly. 2002. "Cell Phones, Email, and Confidential Communications: Protecting Your Client's Confidences." Boston Bar Journal 20.

References in periodicals archive ?
Jimmy Murray, Edinburgh, e-mailed: "I am just wondering what sort of crowds Celtic are going to play in front of after this week's Champions League dismissal by Malmo.
We have lived here for the last 19 years and when I e-mailed Bernie I did put it to her that ourselves plus other residents would welcome the opportunity to purchase some of this land to enable us to have gardens at the rear of our houses, rather than just a small back yard.
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The membership in the organization--which monitors new technologies and supports fully integrated, teacher friendly and network supported systems--includes e-mailed news alerts, discounts on products and event registration, and national legislative representation.
As with standard rebates, the receipt and form must be mailed together, A tracking number is e-mailed upon confirmation, allowing you to monitor the status of your rebate.
If you do agree to the investigation, the critical pre-crash data are automatically e-mailed to Microsoft.
You can find out your username and password by clicking on "Trouble logging in?" and your information will be e-mailed to you.
All the problems this caused are not fully known right now, but I would like to apologize to anyone who may have e-mailed me recently and thinks that I am ignoring them.
In-depth phone interviews with 56 of the 311 respondents who had e-mailed their physicians revealed that 30 did so less than once a month, 12 e-mailed about once per month, and 14 e-mailed their physicians more frequently, said Dr.
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Dershowitz e-mailed Publishers Weekly's editor in chief Nora Rawlinson to complain that a review of his book, 'America on Trial: Inside the Legal Battles that Transformed Our Nation', "smacked of personal antagonism by the reviewer".
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